Iron Mountain Electronic Records Management Specialist in Mississauga, Ontario

About Iron Mountain:

Founded in 1951, Iron Mountain Incorporated (NYSE: IRM) is the global leader in storage and information management services. Iron Mountain is committed to storing, managing and transforming what our customers value most, from paper records to data to priceless works of art and culture. Providing a full suite of solutions – records and information management, data management, digital solutions, data centers and secure destruction – Iron Mountain enables organizations to lower storage costs, comply with regulations, recover from disaster, and protect their data and assets from a complex world. Visit the company website at www.ironmountain.com for more information.

Iron Mountain enables 94% of the Fortune 1000 to smartly and securely manage their physical and digital information assets. With unmatched innovation and collaboration, our teams create information management solutions for our customers’ data, no matter what format, location or lifecycle stage it’s in and no matter where it’s kept. We are more than 17,000 people strong and growing. We’ve been a trusted records management leader since 1951.

Iron Mountain is an equal opportunity employer, and does not unlawfully discriminate on the basis of race, color, religion, sex, national origin, marital status, age, sexual orientation, gender identity characteristics or expression, disability, medical condition, U.S. Military or veteran status or other legally protected classifications in making employment decisions.

Iron Mountain Canada is an employer broadly committed to providing an inclusive work environment that welcomes all people. Globally, we believe it is our diversity that contributes to our companies’ shared success. We work hard always to avoid discriminating on any grounds other than capability to perform the requirements of the job.

Job Description:

I. Job Summary

Under the direction and with approval of the customer, the Sr Information Governance (IG) Analyst is a visible team player who will support the customer’s IG program. The Sr IG Analyst is responsible for compliance of the records management policy i.e., accountable for the inventory and control of a company’s business records. This position is responsible for communicating and training business units on IG standards and best practices, and enforcing current IG policy and procedures.

The scope of this position includes responsibility for the following activities: provide customer support, prepare and conduct training classes, and maintain processes and procedures.

II. Essential/Key Areas of Responsibility

  • Assist Program Lead with driving overall program improvement

  • Provide input and collaborate with stakeholders on the development of functional/technicalrequirements,

  • Work with team to analyze and prioritize responses, and review business processes in order to align program with business needs

  • Manage digitization and other process improvement projects

  • Assist inimplementation and improvement of electronic records management systems

  • Provide IG program and policy training

  • Support and train others in the use of technology to accomplish tasks in support of IG program objectives

  • Collaborate with Program Lead to meet requirements related to the management of repositories

  • Assist Program Lead with identifying non-participating customer entities, and work with business unit leadership to administer standard policy and program compliance

  • Provide customer direction and support via email, phone or in person, i.e., logistic and procedural support, enforce standards and promote best practices

  • Provide customer service for organization including requests for information, analysis, and IG services to meet business objectives.

  • Assist on other IG initiatives, as required and mutually agreed upon

Job Requirements:

III. Knowledge, Skills a nd Abilities Required

  • Excellent communication and organizational skills

  • Ability to apply critical thinking in the organization, analysis and interpretation of business information

  • Strong time management skills

  • Customer service orientation

  1. Educational & Experience Required
  • A minimum of two (2) years college with specialized course work in records management is preferred

  • Two (2) to four (4) years equivalent work experience in an active records management or document management environmentis preferred. Experience in Compliance also preferred.

  • Working knowledge of retention guidelines and relevant records and information management technology

  • Knowledge of SharePoint or similar

  1. Preferred Qualifications
  • Bilingual (English/French)

Compliance Obligations:

It is the responsibility of every Iron Mountain employee:

  • to comply with all applicable laws, rules, regulations, and company policies

  • to exhibit ethical behavior in accordance with our Code of Ethics and Business Conduct

  • to complete required training within the allotted time frame

Options:

Iron Mountain is an equal opportunity employer, and does not unlawfully discriminate on the basis of race, color, religion, sex, national origin, marital status, age, sexual orientation, gender identity characteristics or expression, disability, medical condition, U.S. Military or veteran status or other legally protected classifications in making employment decisions.

Requisition # 2017-15276

Job Location(s) CA-ON-Mississauga

Category Operations

Type Full-Time