Iron Mountain Billing Administrator for Project Managers, Crozier in New York, New York

Overview

Based in New York, Crozier Fine Arts is an industry-leader in art storage and logistics and an advocate for worldwide commercial standards. A component of the Adjacent Businesses segment within Iron Mountain, Crozier provides services that support the art management lifecycle, from initial purchase to final sale; including secure storage, climate-controlled vaults, viewing areas, consultation, installation and project management services, and international shipping capabilities for art industry professionals and collectors all over the world.

Responsibilities

Summary:

The Administrative Assistant is responsible for the completion of assigned administrative tasks. This position is expected to maintain confidentiality of client, employee, and financial information.

Job Responsibilities:

  • Provide general administrative support to the client services team, which includes but not limited to creating, maintaining and editing documents, spreadsheets, and files

  • Prepare and maintain documents that assist Accounting with creating invoices

  • Ensure clients are invoiced appropriately by reviewing the estimate and comparing it to the final invoice

  • Partner with Accounting to grant petty cash to team members upon request

  • Respond to requests by manager and team members for information or assistance in producing estimates for client services within AIMS

  • Manage the credit memo process and rebills

Experience, Skills and Attributes:

  • Administrative support experience in a professional environment

  • Excellent verbal communication, written communication, and proofreading skills

  • Keen sense of accuracy and attention to detail

  • A professional demeanor and the ability to handle matters confidentially

  • Ability to provide excellent internal client service and exhibit a sense of urgency to complete duties in a timely manner

  • Ability to interface well with all levels of employees in a highly professional and friendly manner

  • Proven team player

  • Desire to be part of a rapidly expanding business

  • Proficient in Microsoft Office

Iron Mountain is an equal opportunity employer, and does not unlawfully discriminate on the basis of race, color, religion, sex, national origin, marital status, age, sexual orientation, gender identity characteristics or expression, disability, medical condition, U.S. Military or veteran status or other legally protected classifications in making employment decisions.

Job Location(s) US-NY-New York

Requisition # 2017-15479

Category Administration

Type Full-Time

Work From Home (Virtual) No