Iron Mountain Compliance Analyst, Sales in Montreal, Canada
The Compliance Analyst is responsible for gathering information, coordinating compliance reports, consolidating reports, verifying report coherence and presentation, and fielding questions from sales teams. Expertise in the reporting process, both internal to Iron Mountain and with regulators, would be developed. Attention to detail, analytical skills, excellent written and verbal communication abilities, and responsiveness are key attributes required for this role. The intent of this role is to mitigate risk of non-compliance and ensure accurate reporting as required by Canadian law.
Accountabilities: Reporting to the Director, Sales Operations, the Compliance Analyst leads the coordination and development of compliance reports from sales teams throughout the organization. Taking inputs from sales teams, the Compliance Analyst must track required deliverables, follow up on any deliverables not received, consolidate and edit reports for clarity and style, keep abreast of sales activities in reporting jurisdictions, and submit reports in a timely fashion.
Legal requirements for compliance reports require regular reporting of contacts to government officials along set timelines. The Compliance Analyst is accountable for collecting inputs and reporting on contacts by the prescribed timelines in various jurisdictions, as reflected in Iron Mountain’s internal policy on lobbying compliance.
Assist sales team with the content of compliance reports
Send out reminders on compliance reporting to sales teams
Reporting to management on progress and impediments
Coordinating lobbying registration inputs with sales teams
Generating reports on sales activities in a timely fashion, occasionally on short notice
Evaluating sales activities to determine reporting requirements
Keeping current with which institutions are targeted for sale activities across various business lines
Liaising with legal counsel at regular intervals to ensure internal processes keep up with legal developments
Developing and administering training on internal policies and procedures
Assist with Salesforce.com entries on non-standard activities/contacts
Assist with various projects on an as-needed basis.
_Additional reporting/analysis as required by _
Bilingual proficiency required
Excellent written and verbal communication skills
Technical literacy and computer skills; familiarity with Salesforce.com is an asset
Strong attention to detail particularly as it relates to data compilation and organization skills
A compliance-focused mindset with an ability to follow up and communicate requirements
Ability to adapt quickly and effectively to changing workloads and business pressures
Familiarity with Canadian government structure
Ability to learn new systems and software as needed
Comfortable interacting with all areas of the organization including senior management
Prior experience supporting a Sales team is preferred
Education/Experience: 4-year college degree with minimum of 3-5 years administration experience
Iron Mountain is an equal opportunity employer, and does not unlawfully discriminate on the basis of race, color, religion, sex, national origin, marital status, age, sexual orientation, gender identity characteristics or expression, disability, medical condition, U.S. Military or veteran status or other legally protected classifications in making employment decisions.
Requisition # 2019-20141