Iron Mountain Administrator in Newark, New Jersey

Overview

Iron Mountain Incorporated (NYSE: IRM), founded in 1951 and ranked as a Forbes 2018 America’s Best Employers, is the global leader for storage and information management services. Trusted by more than 225,000 organizations around the world, Iron Mountain stores and protects billions of valued assets, including critical business information, highly sensitive data, and cultural and historical artifacts. Providing solutions that include information management, digital transformation, secure storage, secure destruction, data centers, cloud services and art storage and logistics, Iron Mountain helps customers lower cost and risk, comply with regulations, recover from disaster, and enable a digital way of working. Visit www.ironmountain.com for more information.

Responsibilities

Summary:

The Administrator is responsible for the completion of assigned administrative tasks. This position is expected to maintain confidentiality of client, employee, and financial information.

Job Responsibilities:

  • Provide general administrative support to the warehouse operations team, which includes but not limited to creating, maintaining and editing paperwork, documents, spreadsheets, and files

  • Primary contact on all reception duties, including phones, emails, intercom, and delivery vendors

  • Assists with updating facility calendar, updates and informs managers of activity

  • Guest Logbook and Key Box supervision and maintenance

  • Office supply and equipment tracking, maintenance and ordering

  • Manage the credit memo process and rebills

Qualifications

Experience, Skills and Attributes:

  • Administrative support experience in a professional environment

  • Excellent verbal communication, written communication, and proofreading skills

  • Keen sense of accuracy and attention to detail

  • A professional demeanor and the ability to handle matters confidentially

  • Ability to provide excellent internal client service and exhibit a sense of urgency to complete duties in a timely manner

  • Ability to interface well with all levels of employees in a highly professional and friendly manner

  • Proven team player

  • Desire to be part of a rapidly expanding business

  • Proficient in Microsoft Office

Iron Mountain is an equal opportunity employer, and does not unlawfully discriminate on the basis of race, color, religion, sex, national origin, marital status, age, sexual orientation, gender identity characteristics or expression, disability, medical condition, U.S. Military or veteran status or other legally protected classifications in making employment decisions.

Requisition # 2018-19376

Category Administration

Type Full-Time