Job Information
Iron Mountain Administrative Assistant in Singapore, Singapore
At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.
We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.
Are you curious about being part of our growth story while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.
Responsibilities:
Strategy
Aware and understand the Group’s business strategy and model appropriate to the role
Align with CJ directions/strategy, support/execute Trade CJ in supporting clients based in local branches
Align with CJ directions/strategy, support/execute Trade CJ in elevating the client experience especially for key clients in branch
Business
- Aware and understand the wider business, economic and market environment in which the Group operates
Governance
Aware and understand the regulatory framework, in which the Group operates, and the regulatory requirements and expectations relevant to the role.
Safe keep and register business chops, user Id password and critical vouchers, follow handover policy.
Embed the Group’s values and code of conduct
Processes
To ensure processing daily transactions are in accordance with the established policies, operations procedures, service standard and risk mitigation requirements;
Process Trade Export Transactions according to the laid down procedures and standard of service; To ensure daily transactions are all processed timely and accurately;
Responsible for handling of export LC document presentation, export collection document presentation, LC relay related document presentation and perform monthly KPI data preparation. Backup for LC transferring application handling.
To ensure daily operations processing in compliance with regulatory requirements/guidelines;
To ensure submission all reports to Regulators and Group timely and accurately;
To comply with the Money Laundering Prevention Policy/Guideline/Procedure and the Code of Conduct;
To be always alert to unusual or possibly suspicious customer activity and report promptly any suspicious activity to Business Money Laundering Prevention Officer (BMLPO) and line manager as well as Country MLPO if considered necessary;
Ensure day to day running EOD recon and post monitoring activities, guided by department operating instructions, guidelines, polices and standards set.
Ensure awareness of full compliance of all laid down rules, regulations, policies, guidelines, procedures, practices and code of conduct imposed by group.
Establish and maintain close working relationship with our working partners, such as hub, RM, TB sales, other branch team, H.O and within the bank itself to facilitate an open and direct communication of issues, needs, queries etc. such that these may be responded to in an efficient, prompt and professional manner.
Understand, acknowledge and comply with the requirements on individual accountabilities and responsibilities of the job set out in applicable local laws and regulations as well as SCB internal policies
People and Talent
Build up good relationship with all internal and external customer, i.e. good teamwork within the country team/unit and extend to counterparties in Hub, Spokes Branches; Provide the good services to our customer on customer focus basis.
Attend and finish internal and external training to be skilled and qualified for the job
Risk Management
Ensure operations complied with CST, CRM and Group Policy.
Understand the risks associated with products processing and ensure that they are minimized and controlled.
Understand the Banks operational risk standard underlying operating process and follow them carefully.
Regulatory & Business Conduct
Display exemplary conduct and live by the Group’s Values and Code of Conduct.
Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across Standard Chartered Bank. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations, guidelines and the Group Code of Conduct.
Effectively and collaboratively identify, escalate, mitigate and resolve risk, conduct and compliance matters.
Key Stakeholders
- Country Trade HO, Branch Sales Team, Branch Legal/ Compliance, GBS Ops
Other Responsibilities
Leverage the opportunity provided by Corporate Social Responsibility to enhance the Group’s internal and external reputation and indirectly influence the bottom line.
Promote the Group’s brand and Here for good with employees, clients and regulators.
Perform other responsibilities assigned under Group, Country, Business or Functional policies and procedures.
Maintain effective communication with key stakeholders, including regulators and staff.
Understand, acknowledge and comply with the requirements on individual accountabilities and responsibilities of the job set out in applicable local laws and regulations as well as SCB internal policies
Effectively ensure and intensify internal controls by keeping abreast with developments of applicable local laws and regulations on accountabilities
Perform job duties with diligence, contribute to efforts as an individual or as a team member to avoid any actual or potential legal sanctions, regulatory penalties, material financial loss, or adverse reputational impact on the Bank
Be responsible for failure to follow relevant rules and processes, failure to properly perform the responsibilities, and implement corrections
Cooperate with any investigations or reviews on regulatory failure such as accountability review
Category: Administrative Services
Iron Mountain is a global leader in storage and information management services trusted by more than 225,000 organizations in 60 countries. We safeguard billions of our customers’ assets, including critical business information, highly sensitive data, and invaluable cultural and historic artifacts. Take a look at our history here.
Iron Mountain helps lower cost and risk, comply with regulations, recover from disaster, and enable digital and sustainable solutions, whether in information management, digital transformation, secure storage and destruction, data center operations, cloud services, or art storage and logistics. Please see our Values and Code of Ethics for a look at our principles and aspirations in elevating the power of our work together.
If you have a physical or mental disability that requires special accommodations, please let us know by sending an email to accommodationrequest@ironmountain.com. See the Supplement to learn more about Equal Employment Opportunity.
Iron Mountain is committed to a policy of equal employment opportunity. We recruit and hire applicants without regard to race, color, religion, sex (including pregnancy), national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression, or any other factor prohibited by law.
To view the Equal Employment Opportunity is the Law posters and the supplement, as well as the Pay Transparency Policy Statement, CLICK HERE
Requisition: J0075246